EMS360 collects and stores personal details and records. We take privacy and data protection seriously and have guidelines and follow security procedures.
Application refers to any application or software system that is owned by Education Management Solutions (EMS or "we") including, but not limited to EMS360.
Customer or client and the like, refers to you, the school or business using our applications.
We are committed to complying with the provisions relating to privacy and to the collection, use and disclosure of personal information contained in: The Privacy Act 1988, the National Privacy Principals (NPPs) set out in Schedule 3 to the Privacy Act
We publish this Privacy Statement to demonstrate our commitment to the privacy of users of our applications and to provide a clear and concise outline of how and when personal information is collected, stored and distributed.
There are two types of information collected for use by our applications; identifying personal details such as email address and first/last name, and personal information provided by users through the use of our applications.
Personal details for each staff member are usually collected from the (SIS) School Information System - the software used to manage internal operations of the school. These details are used for administrative purposes to configure our applications and are usually provided directly by schools.
Information provided by users is only available to permitted staff within their employment organization. This information is used solely for the purpose for which it is intended; professional development and staff review processes.
We take all reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification or disclosure.
We provide a very high level of security when you use our applications including 256 byte SSL encryption. We have physical, electronic and procedural safeguards to protect your information which is held by us. For example, your personal information is stored in secured office premises, in electronic databases requiring logins and passwords for access and/or at one or more secured data centers. Access to information stored electronically is restricted to staff whose job purpose requires access. We require all our employees to maintain the confidentiality of customer information and all employees sign and agree to strict confidentiality clauses in employment contracts.
Personal details and information collected by our applications will at no time be distributed to any parties other than supervisors and administrators.
Cookies are an essential part of how our sites works.
Are cookies safe?
Yes. The information stored in cookies is safe and anonymous. They do not contain any information which could personally identify you and your account security is never compromised. You can find more information about cookies at https://www.allaboutcookies.org
We have physical, electronic and procedural safeguards in place to protect your information.
Is unauthorised access or disclosure of personal information, or loss of personal information.
May be caused by malicious action (by an external or insider party), human error, or a failure in information handling or security systems.
The data breach to prevent any further compromise of personal information. Immediate action to limit the breach may include changing passwords, revoking access privileges and recovering records.
The data breach by gathering the facts and evaluating the risks to individuals, school and business reputations.
The school of any suspected data breach. Assessment of the breach will determine whether individuals need to be informed and appropriate notifications, such as police or (OAIC) Office of the Australian Information Commissioner.
The incident and consider what actions can be taken to prevent in the future. All stages of the data breach response are documented and a final report provided.