EMS 360

EMS 360

All-in-one staff management system

Developed in collaboration with schools that requested an easy to use system to simplify staff management processes and meet departmental requirements.

  • Staff Reviews
  • PDP Reviews (VIC)
  • Pathway Reviews (ACT)
  • Professional Development
  • Activities, Camps and Excursions
  • 360 Degree Reviews
  • Management Diary
  • VIT registration reporting
  • Accreditations
  • Leave and Absence

EMS 360 offers the most efficient, user-friendly and cost-effective online staff management solution on the market today.

Perfectly simple!

We handle the hardware, software, backups, hosting, databases, web servers and security

All the things that take up time and money!

EMS 360 is is a cloud based software system for managing critical staff administrative processes. Consisting of integrated modules with unique functionality, it is fully customisable and will align with school needs, priorities and preferences. EMS 360 can either be used as a stand alone system or in conjunction with other products.

What EMS 360 does

Annual Reviews

Build staff capacity and achieve goal congruence
  • Professional appraisal system with clearly defined workflows
  • Fully documented with supporting evidence files
  • Reviewer & reviewee confidentiality and accountability
  • Meets all school and education department requirements - PDP (VIC) - Pathways (ACT)
  • Progress charts and reports
  • Signed hard copy documentation

Professional Development

Manage the entire PD process from application to approval
  • Staff maintain personal and school based PD history
  • PD request and approval workflows
  • Teacher registration reporting for all state and Catholic Education Offices
  • Add supporting documentation
  • School maintained PD groups and categories
  • Comprehensive PD analysis and reporting


Manage the entire ACE process from application to approval, including all documentation
  • Comprehensive and efficient application procedure
  • Ensures all completed supporting documentation is included
  • Proforma template files
  • Inbuilt cost calculator
  • Provides a transparent audit trail with approval checks and locks at various stages
  • Download permission forms

Leave & Absence

Manage all staff leave and absence with comprehensive audit trail
  • School maintain leave categories and approval requirements
  • Manage leave applications including cover required
  • Automatic SMS absence notification to organiser
  • Add files and medical certificates
  • Detailed reporting

360 Degree Reviews

Flexible, confidential multi source feedback
  • Independent, private and confidential
  • Manage performance and build staff capacity
  • Both written response and rating scale survey questions
  • Secure external reviewer logon
  • Reviewer responses via smartphone or tablet app
  • Rating responses graphed for ease of comparison

Management Diary

Maintain comprehensive diary notes
  • Make notes, edit, mark as resolved, attach files and delete
  • Confidential or select to share with other diary users
  • School maintain diary categories
  • Create PDF report


Complete and up to date staff accreditation records at hand
  • Personal and school wide records
  • Verification process
  • Add supporting documentation
  • Renewal dates reporting
  • Integrated with PD workflows
  • Export reports to Excel


Archive of all email correspondence within the EMS 360 system
  • Permanent record
  • Detailed staff reporting
  • Easy browse and search
  • Communication trail


Manage all staff activities, including leave, absence, PD and ACE
  • Comprehensive overview of all staff movement
  • Detailed staff reporting
  • Audit trail


Complete financial overview for all PD and ACE
  • Breakdown of costs
  • Payment and invoice details

Reviews Overview

Available to Principals to view all staff reviews including evidence

EMS 360 features & benefits

Affordable Pricing & Delivery

No Hidden Fees

  • One low setup cost
  • Pay as you go
  • Pay per employee
  • Transparent fee structure
  • Unlimited data storage

Software as a Service

  • Available 24/7
  • Accessible via the internet
  • No school based IT support required
  • Changes & updates are available immediately
  • Ready to use with 24 hours

Payment and Fees

  • Only pay for active staff
  • Transparent fee structure
  • Quarterly invoicing for flexibility if staff numbers change throughout the year

Design & Development

For Schools

  • Created specifically for schools
  • Designed to comply with Australian Education Standards
  • Simplifies processes and requirements common to all Australian schools as well those specific to each state and school type

Ongoing Development

  • Regular updates are seamlessly integrated to improve and extend functionality
  • Evolving with changes to departmental policy

Solid Foundations

The latest enterprise grade technology ensures robust development frameworks, which offer scalability and flexibility to expand and extend as required

Crafted by Experts

Our industry knowledge, technical ability and experience allows us to create powerful applications that offer comprehensive solutions for managing complex school processes

User Experience

Increased Efficiency

  • Centralised information
  • Streamlined processes
  • Always up to date
  • Accessible anytime
  • Available on any computer
  • Usable in any web browser

Great Design

  • Clear & consistent interface
  • Intuitive navigation
  • Well considered workflows
  • Easy to learn
  • Simple to use
  • Graphical indicators

Personalised Interface

  • Colour coded sections
  • Clear modules of functionality
  • Access limited to relevant sections
  • Reflects individual roles & responsibilities
  • Quick access dashboard of portals

Charts & Reports

Concise but powerful presentation of information
  • Easy to filter and set ranges
  • Downloadable PDF's
  • Dynamic charts
  • Staff CECV & VIT PD reports
  • PD event & ACE reports
  • Staff Annual Review status
  • PD event & ACE reports
  • Leave & Absence reports
  • 360 degree results

The EMS 360 Application

Support & Training

  • Comprehensive training
  • Online documentation
  • Ongoing helpdesk support
  • Local support centre

School Branding

Personalised school branding included on user interface and all reports

Data management

We maintain an organised digital archive of your historical records


  • Data encryption to protect business information
  • Password Logon
  • Users private logon details are encrypted and protected


  • Hosted in Australia
  • Servers owned by EMS, not leased
  • Servers maintained by Gieman IT Solutions, Australia
  • Your data remains in Australia
  • No outsourcing to third parties

Audit Trail

  • Formal documented processes provides historical records & clear audit trail
  • Completed records are locked to prevent editing
  • Ensures Professional Standards & legal requirements are met

EMS: Education Management Solutions

The name behind the most advanced online management systems for Australian schools

Education Management Solutions

EMS develop management systems to specifically meet the needs of the education community.

The directors of EMS have many years of experience working in various roles in the education community.  First hand insight into the processes and requirements common to all Australian schools as well those specific to each state and school type, gives us a solid understanding of management needs and challenges.

Our team of professional developers and designers are highly skilled in application and user interface development. We are consistently adapting to use the most current technologies and adopting best practices.

Industry knowledge, technical ability and experience allows us to create powerful applications that offer comprehensive solutions for managing complex school processes,at the most affordable price.

Why we made EMS 360

Several years ago we set out to create a system to help schools manage staff annual reviews and professional development.

Staff within the education industry are required to satisfy certain criteria, complete reviews and attend a prescribed amount of PD each year.

We developed the StaffPD application with functionality to meet these requirements and make life easier. StaffPD continued to evolve as departmental requirements changed and new functionality was requested, this resulted in a somewhat unruly beast.

Our team set about designing and developing a completely new system incorporating even more of the desired functionality, organised to provide the most straightforward user experience. Education staff have enough to do without being further bogged down in learning how to use software. We think you are going to love EMS 360, it really is the most comprehenisve and easy to use solution on the market today.

EMS 360 continues to evolve thanks to our many users. Suggestions for new functionality or enhancements are assessed and developed quickly, usually becoming available to all users within a matter of months.

EMS 360 helps Staff Performance Management

We have made the annual review process easier, information is centralised and processes are streamlined.

  • Users of EMS 360 are more efficient and are freed from the tyranny of paperwork. Historical data is available at the click of a mouse so annual reviews become less daunting each year
  • EMS 360 offers a formal process that retains historical records and provides an audit trail that removes the possibility of lost paperwork and misunderstandings. Professional development and Staff reviews become transparent, documented processes and ensures professional standards and legal requirements are met
  • EMS 360 can manage all areas of Professional Development. Staff can initiate PD requests, organise events, assign attendees, calculate costs and print reports

What we believe

  • Software should be simple, yet powerful
  • Software should save you time
  • Your data should be safe, secure, and accessible to you whenever you want it
  • Software updates should be free and seamlessly integrated
  • You should never have to worry about the IT headaches that come with security and ongoing maintenance

EMS: Frequently Asked Questions

Education Management Solutions

What is EMS 360?

EMS 360 is a comprehensive staff management system hosted on highly secure severs.

EMS 360 consists of feature rich modules with functionality to:

  • Maintain staff details
  • Manage PD records, requests, events, participants and finance
  • Compare personal and school based PD history
  • Have a permanent email correspondence record
  • Create and manage annual reviews
  • Organise staff leave & absence
  • Create and manage 360 degree reviews
  • Create reports

Why should we use EMS 360?

  • EMS 360 is designed to empower its users since it does not require any downloading, installation, maintenance or upgrading
  • EMS 360 is a cost effective solution with a pay as you go & pay per user business model
  • EMS 360 consists of all modules in one application; you do not have to pay separate fee for each module
  • EMS 360 is accessible from anywhere in the world via any computer with Internet access

How does EMS 360 help schools?

EMS 360 has been developed by working closely with teachers and principals and we have included functionality specific to schools requirements.

  • Designed to comply with Australian Educational standard
  • Excel/CASES compatible import of school data
  • Produces VIT compliant reporting
  • Staff performance achievements, development plans, and assessment monitoring are available for auditing and historical purposes at the click of a button

What if we want to host EMS 360 on our own servers?

EMS 360 will run on any server (Microsoft or Linux) with almost any database. Our technology allows easy deployment to almost any configuration. We can also supply a fully configured high end server for very reasonable costs.

Let us know your requirements and we will develop a custom solution that fits your needs!

What technical support do you provide?

There is a detailed online user manual that explains each of the EMS 360 modules. Also the staff at the Gieman IT Office are available to provide telephone support Mon - Fri 8:30 - 5:00. They have been hands on with developing EMS 360 and can answer and fix any issues readily.

Is our data secure?

  • EMS 360 software runs on our servers and is accessed by a secure SSL connection
  • The site is protected with enterprise grade SSL
  • Each users personal information can only be accessed with their username and password

How soon can we start using EMS 360?

It takes as little as 48hrs to set up EMS 360.

Contact Us for further information on getting started with EMS 360

Do we have to pay for training?

Training is provided for up to 8 staff members in the Gieman IT Office.

What is the difference between EMS 360 and other ....software?

  • EMS 360 is a unique, customised on demand software not offered anywhere else on this scale
  • EMS 360 is a comprehensive solution with all modules in one application
  • New functionality and features are developed through user feedback

Further Information

See Education Management Solutions website for detailed information on:

  • Terms & Conditions
  • Security
  • Privacy

Contact ems

Gieman IT Solutions / EMS Office
Building East 6, 3 Mackey St, North Geelong 3215

Postal Address
Gieman IT Solutions, PO Box 248, Corio, Victoria 3214
Phone: 03 5272 2199