Complete compliance and auditable records for schools.

We have designed our software with the user in mind, to make complex tasks easier, documentation responsibilities smoother and uncomplicated. EMS360 provides the means for exceptional record keeping for the school and all staff.

Managing administration procedures with a system that is not burdensome results in standardised high quality documentation that is readily available. The processes are seamless, the audit trail is transparent and professionalism is integral to all processes.

With EMS360 less time and effort is required, meaningful data is available to inform management decisions to focus school improvement and increase teacher effectiveness to deliver better student outcomes.

Have a look at the features of the EMS Modules to see how they can support advancement of your staff and school.

Simplify and streamline tasks

EMS360 provides flexible staff performance reviews for schools and business

EMS360 offers an all-in-one system for conducting staff performance reviews that is both flexible and customisable. Developed specifically to be used by schools to provide a simple and effective staff review and appraisal process, our software can just as readily be used for any business organisation to conduct staff performance reviews and incorporating key performance indicators.

Whether used for school or business you can set up and administer your reviews in accordance with your individual preferences and practices. We have worked extensively to identify the specific requirements for different schools within Australia and incorporated functionality to align their review and appraisal processes. A public school in Victoria may be required to conduct PDP Reviews whereas a NSW school may be required to use Pathway Reviews info Pathway reviews)

The EMS360 Staff Review module provides the tools to collect and manage meaningful data along with supporting evidence - creating a repository of information that can be easily accessed to identify areas for improvement, future goals and monitor progress to build teacher effectiveness.

Staff reviews provide essential feedback and evaluation

High performing schools recognise the importance of developing their staff to the highest level. To enable this a professional performance review process is an essential part, not only to improve staff performance but to enhance school leadership. Implementing a teacher evaluation plan enables a clear focus on school improvement within an environment of constructive feedback.

Conducting performance reviews is a simple and useful process to attain an overview of individual staff to:

Regular and ongoing staff reviews provide a valuable evidence based chronicle of a staff members performance and progression over time.

Teacher effectiveness can only reliably be identified by their school and classroom performance. Feedback is fundamental to a constructive performance review. Our Staff Review process cultivates an ongoing relationship between the staff member and their reviewer/mentor, thereby helping to establish a culture of sought after constructive feedback.

Have a look at the EMS Staff Review module features

When the Staff Review module is teamed with the 360 Degree review and Management Diary modules you are able to collect critical information that provides accurate teacher evaluation over a period of time and from a variety of sources.

Have a look at Comprehensive overview of staff performance for more information about the power of the modules in combination

Used by Victorian government schools to mirror department requirements for PDP Reviews

EMS360 for PDP Reviews

PDP Review Cycle

Start-cycle

Mid-cycle

End-cycle

PDP Documentation

Used by ACT government schools to mirror the education department process

360 degree teacher and leadership feedback

360 degree feedback is a system for collecting private and confidential multi source reviews, which are often used to review and evaluate performance. When used to support professional learning and development 360 degree reviews can be enormously beneficial for both the individual and the school. It is a proven method for obtaining confidential feedback in response to specific questions.

To be effective 360 degree reviews need to be used as a respectful and professionally implemented development tool.

Question Bank

We have developed a repository of short answer and multiple choice questions specific to each teacher classification. They are easy to add directly for quickly compiling 360 degree review questions or can be modified to suit your needs.

Question Bank

We have developed a repository of short answer and multiple choice questions specific to each teacher classification. They are easy to add directly for quickly compiling self assessment questions or can be modified to suit your needs.

A confidential personal system to help your staff analyze their overall performance and set goals for self-improvement.

The school manages self assessments and they can be tailored to include questions appropriate for the various staff classifications. Self assessments can be completed by staff regularly and offer a great opportunity for comparison and self reflection.

Improved learning outcomes through teacher development

Professional learning for all staff is the key to enhance their effectiveness to enable better outcomes for all students. Schools need to provide ongoing professional learning opportunities that contribute to the professional growth of teaching and non teaching staff that develop their skills, knowledge and understandings. EMS360 enables targeted professional learnings to meet specific school improvement goals.

If the administration of professional learning requires juggling copious amounts of paperwork,
We have the solution - EMS360 Professional Learning module

For school professional learning administration

EMS360 Professional Learning module is a comprehensive system for school professional learning administration, helping individual staff as well as administrators to manage all of the documentation related to professional learning; from application to approval with all associated documentation.

Professional learning is often required to address a range of requirements, from those of the individual through to national directives - our system can help meet these.

All staff are able to maintain separate repositories of their school based and personal professional learning records for registration purposes.

Professional learning administrators are provided with well considered tools to save them time through efficiently processing professional learning events from application to approval, and reporting. Communication between the PL manager and staff members is built into the system, ensuring that all parties are fully informed about event status, details and participation. An event revision process that can be used to refine and clarify the details of a requested professional learning event. Overall feedback and evaluation can be included for learning activities.

Professional Learning groups can be set up easily and used to target relevant professional learning opportunities.

Standards, such as AITSL or CECV are available and when configured for your school they are integrated into the system. For any professional training event applicable standards can be selected or the number of hours towards accreditation included. The related standards are automatically included for each participant on completion of the professional learning event. Staff feedback and reflections are also able to be recorded. Information is accurate and up to date making it simple to create and download required reports. A staff accreditation can also be added to professional training and assigned to all participants once the event has taken place.

Professional Learning Reports allows thorough analysis of professional learning through detailed and customisable reports.

See Professional Learning module features

Professional Practice Days

Simple application and approval system to track staff professional practice days. Includes focus area details and duration. Focus areas are maintained by the school and can be used to target specific areas for staff improvement and development. All records are integrated in the organiser section and notification emails are available.

Teacher Registration Reporting

All the information to produce required reports

Our system enables schools and teaching staff to meet registration requirements for the respective bodies, such as; VIT, QCT, BOSTES - NSW, TQI - ACT, CECV

Manage staff accredited training

The EMS360 Accreditation module allows you to have complete, accurate accreditation records available for the for the entire staff. You can see who is accredited and when they need to renew. Planned training events are more cost effective. Accreditation verification includes when and by who they were verified. Detailed reports can be produced and printed as required.

Quickly and easily find out who has a particular accredited training qualification, such as anaphylaxis and when accreditation renewals are due.

Every staff member has access and is able to maintain their personal accreditation records.

When used in combination with the Professional Learning module you are able to connect professional learning with staff accreditations, so that once the event has taken place all of the participants are automatically assigned the accreditation.

See Accreditations for EMS360 accreditation module features

Developing an excursion management policy

Effective excursion management requires the school to manage the various risks associated with all excursions, incursions including overseas student travel.

In order to minimise risks the excursion management policy should set some guidelines to be followed when planning excursions, such as the requirement for a management plan or risk assessment, along with details of documentation to be completed beforehand. Final approval for excursions is dependent on meeting the excursion management policy requirements.

Our excursion management module provides an easy to use system to make sure that your excursions are managed professionally and in accordance with your school and departmental policies.

Activities, Camps and Excursions (ACE) module provides a comprehensive system for school excursion management, helping to assure that they are conducted smoothly and safely. ACE can play a significant role in the supporting your school excursion management policy, by implementing professional documentation procedures as well as a providing secure and accurate evidence in the case of an inquiry into incident or injury.

See ACE - for EMS360 excursion management module features

All documentation complete

The ACE system ensures that all appropriate documentation for an excursion can be checked for completion and is readily available in the one place. Records are locked at various stages to prevent editing, and creating an archive with a transparent audit trail of accountability.

Standardised applications

Excursion applications are standardised and are designed to be easy to complete, with scope for including comprehensive details. When adding an excursion, minimum details are required to be completed for the application to be submitted, making the application process streamlined and efficient.

Supporting file types indicated on application

All of the file types that will be required to support the ACE are indicated when application is made, such as management plan, risk assessment and parent indemnity forms. You can create and control pro forma templates for these forms. Setting the supporting file types indicates the files required to be attached for the excursion to proceed.

Approval levels

A hierarchy of approval levels can be set to be attained for an excursion to be given final approval to proceed.

Permission forms

For each ACE there are PDF’s of the excursion details and permission forms available to download.

Risk Assessment

Detail comprehensive risk assessment, including controls, ratings and treatment. Create and maintain your own risk assessment templates.

Absence information available immediately

Detailed records for all users, the school and staff members, along with doctors certificates and other attached files. EMS 360 makes it easy to request leave and advise absence, including working remotely. All key management users, including the daily organiser are notified immediately by text message or email. Records can be easily searched and reports produced.

Keep track of Time In lieu and Overtime hours.

Simple application, approval and notification processes.

See Leave & Absence module features

Maintain permanent records as private and confidential diary notes.

Entries are catalogued using your schools custom categories, such as parent/teacher meetings or behaviour incidents. Files can be attached so that all of the relevent documentation is one easy to search place. Entries can be selected to download as PDF or shared with other diary users.

See Management Diary module features