My absence
My EMS > Time and attendance > My Absence
Create your absence notification
Click Add Absence.
Select absence category: Choose from the available options.
Select approver: Choose the appropriate approver from the dropdown list.
Enter reason details: Briefly explain the reason for the absence.
Specify dates and duration:
Select the Start Date and End Date from the calendars.
Choose All Day or enter specific start and end times for the absence.
Enter Cover Details: Specify any necessary cover requirements (e.g., classes that need to be covered).
Upload Files: Attach any relevant documents (e.g., student classwork).
Drag and drop one or more files into the box, or click anywhere in the box to browse for files.
Use checkbox to indicate if the file is a medical certificate.
Medical certificate:
Indicate if a medical certificate is required.
If required, enter the doctor’s details.
Click Submit to submit your absence notification.
Confirm submission: Review all details carefully before confirming.
Note: Once submitted, the details of the absence cannot be modified.
Upon submission:
The absence notification will be added to your leave list, as well as the leave manager’s and approver’s lists.
An SMS notification will be sent to all organisers (if valid mobile numbers are provided in My EMS > My Details).
An email notification will also be sent to all organisers.
Important notes:
Leave managers do not receive absence notifications.
Filter and search your absences
Use the filter options in the top toolbar to set your desired criteria.
Show: Select from the dropdown menu to refine search.
Date range: Specify a start and end date to filter results within a specific time period.
Click Search to apply the filters and display the results.
Manage your absence notifications search results
The grid displays your filtered results of staff absences, with action columns for managing individual items. Each action column contains icons that allow you to perform specific tasks.
Icon button states in the action columns
Icons change to indicate status.
Outline icon: Indicates no content has been added.
Filled icon: Indicates content has been added or the action is complete.
Access your absence notification
Review and build documentation.
Manage associated files (add or download).
Click Edit icon button to open the absence form.
Files section
You can upload medical certificates or additional files to your absence notification at any time, even after it has been created.
Add a medical certificate to your absence notification
Click Edit icon button.
Click the Files section.
Select Medical certificate.
Drag and drop one or more files into the box, or click anywhere in the box to browse for files.
Once uploaded:
The file name will appear as a clickable link.
A Remove button will also appear for managing the file.
The number of files is indicated in the section header.
A Medical Certificate Uploaded email notification will be sent to leave managers and leave approvers.
Add a file to your absence notification
Click Edit icon button.
Click the Files section.
Select File.
Drag and drop one or more files into the box, or click anywhere in the box to browse for files.
Once uploaded:
The file name will appear as a clickable link.
A Remove button will also appear for managing the file.
The number of files is indicated in the section header.
Download a file from your absence notification
Click Edit icon button.
Click the Files section.
Click on the file name link.
Locate the downloaded file (usually in your "Downloads" folder).
Open the PDF in your default PDF viewer (e.g., Adobe Acrobat, Preview, or a web browser).
Print if needed.
View organiser comments on your absence notification
When an organiser adds a comment to your absence, a filled comment icon will appear.
Click Organiser comment icon button to view the details.
Download your absence details as PDF
Click Download absence icon button.
Locate the downloaded file (usually in your "Downloads" folder).
Open the PDF in your default PDF viewer (e.g., Adobe Acrobat, Preview, or a web browser).
Print if needed.