Student events implementation
The EMS team is committed to supporting your school to ensure that you can get the most out of EMS360 software.
This checklist outlines the key steps for setting up and successfully implementing the Student Events (ACE) module.
System administrator setup
(Requires system administrator access.)
Module configuration
Navigate to: Setup > EMS360 Site > Site Configuration
Enable the Student Events (ACE) module – Ensure the module is checked.
Set minimum notice period – Define the minimum number of days required for submitting an ACE request.
Staff roles and access
Establish a student event implementation group – Nominate staff to guide policy development, procedures, and risk management (templates).
Assign key roles:
Navigate to: Administration > Staff > Staff Details.
ACE users: Staff submitting event requests.
ACE approvers: Staff authorised to approve/deny requests.
ACE administrators: Responsible for:
Setting up event categories (e.g., educational, cultural, sporting).
Defining acceptable file types for documentation.
Creating and managing risk assessment templates.
Verify staff accounts – Ensure roles are correctly assigned.
Policy and procedures
Review or develop school policy
Define principles for approving student activities.
Outline application procedures
Provide a clear, step-by-step guide for staff submitting ACE requests.
Testing and training
Conduct a pilot test
Submit test events and simulate approvals.
Test data can be deleted later.
Provide training
Ensure all relevant staff understand ACE policies and procedures.
Feedback and continuous improvement
Gather feedback
Use the EMS360 survey module to collect feedback.
Adjust processes as needed.
Schedule regular reviews
Set periodic reviews (e.g., termly, biannually, or annually) to:
Assess process effectiveness.
Identify areas for improvement.