My leave
My EMS > Time and attendance > Leave
Your school can choose between a one-stage or two-stage approval process for managing requests. The process and status of each request will depend on which option has been enabled.
One-stage approval process
A single approval by the staff leave approver is sufficient to fully approve the request.
Two-stage approval process
Initial approval:
Granted by staff leave approver.
Ensures the request meets basic criteria and is ready for final review.
Final approval:
Granted by staff leave manager.
Provides an additional layer of oversight before the request is fully approved.
Create your leave request
Click Add Leave.
Select Leave Category: Choose from the available options.
Select Approver: Choose the designated approver from the dropdown list.
Enter Reason Details: Provide a brief explanation for the request.
Specify Dates and Duration:
Select the Start Date and End Date from the calendars.
Choose All Day or enter specific start and end times for the leave.
Enter Cover Details: Specify any necessary cover requirements (e.g., classes that need to be covered).
Upload Files: Attach any relevant documents (e.g., student classwork).
Drag and drop one or more files into the box, or click anywhere in the box to browse for files.
Use checkbox to indicate if the file is a medical certificate.
Medical certificate:
Indicate if a medical certificate is required.
If required, enter the doctor’s details.
Leave managers and approvers can verify these details against the uploaded medical certificate.
Click Submit to finalise the request.
Confirm submission: Review all details carefully before confirming.
Note: Once submitted, the details of the leave cannot be modified.
After submission:
The leave request will be added to your leave list, as well as the leave manager’s and approver’s lists.
An email notification will be sent to the leave manager, leave approver, and organiser.
Filter and search your leave requests
Use the filter options in the top toolbar to set your desired criteria.
Show: Select from the dropdown menu to refine search.
Date range: Specify a start and end date to filter results within a specific time period.
Click Search to apply the filters and display the results.
Manage your leave requests search results
The grid displays your filtered results of staff requests for leave, with action columns for managing individual items. Each action column contains icons that allow you to perform specific tasks.
Icon button states in the action columns
Icons change to indicate status.
Outline icon: Indicates no content has been added.
Filled icon: Indicates content has been added or the action is complete.
Status indicators of progress of your leave requests
The system provides clear status indicators to track the progress of leave requests. These indicators vary depending on whether your school uses a one-stage or two-stage approval process.
Approved (Only visible if the school uses a one-stage approval process)
Fully Approval (Only visible if the school uses a two-stage approval process)
Initial Approval (Only visible if the school uses a two-stage approval process)
Pending approval
Declined
Access your leave request
Review and build documentation.
Manage associated files (add or download).
Click Edit icon button to open the leave form.
Files section
You can upload medical certificates or additional files to your leave request at any time, even after it has been created.
Add a medical certificate to your leave request
Click Edit icon button.
Click the Files section.
Select Medical certificate.
Drag and drop one or more files into the box, or click anywhere in the box to browse for files.
Once uploaded:
The file name will appear as a clickable link.
A Remove button will also appear for managing the file.
The number of files is indicated in the section header.
A Medical Certificate Uploaded email notification will be sent to leave managers and leave approvers.
Add a file to your leave request
Click Edit icon button.
Click the Files section.
Select File.
Drag and drop one or more files into the box, or click anywhere in the box to browse for files.
Once uploaded:
The file name will appear as a clickable link.
A Remove button will also appear for managing the file.
The number of files is indicated in the section header.
Download a file from your leave request
Click Edit icon button.
Click the Files section.
Click on the file name link.
Locate the downloaded file (usually in your "Downloads" folder).
Open the PDF in your default PDF viewer (e.g., Adobe Acrobat, Preview, or a web browser).
Print if needed.
View comments on your leave request
Click the Edit icon button .
View any comments that have been added in the Overview section.
Download your leave request as PDF
Click Download icon button.
Locate the downloaded file (usually in your "Downloads" folder).
Open the PDF in your default PDF viewer (e.g., Adobe Acrobat, Preview, or a web browser).
Print if needed.