EMS360

Your school can choose between a one-stage or two-stage approval process for managing requests. The process and status of each request will depend on which option has been enabled.

One-stage approval process

A single approval by the staff TILO approver is sufficient to fully approve the request.

Two-stage approval process

Initial approval:
- Granted by staff TILO approver.
- Ensures the request meets basic criteria and is ready for final review.
Final approval:
- Granted by staff leave manager.
- Provides an additional layer of oversight before the request is fully approved.

Calculated total of approved TILO

This displays your current total amount of approved Time In Lieu/Overtime.

Create your Time In Lieu and Overtime (TILO) request

Click Add TILO.
Select the Type:
- Choose either Time in Lieu or Overtime.
Select the Status:
- Choose Accrue or Taken.
Select Category:
- Choose from the available options.
Enter Description:
- Provide a brief explanation for the request.
Select Approver:
- Choose the designated approver from the dropdown list.
Specify Dates and Duration:
- Select the Start Date and End Date from the calendar.
Confirm submission: Review all details carefully before confirming.
Note: Once submitted, the details of the Time In Lieu/ Overtime request cannot be modified.

After submission:

The record will appear in your TILO list.
A Time in Lieu/Overtime request email notification will be sent to the leave managers, leave approver, and organiser.

Filter and search your Time In Lieu and Overtime (TILO)

Use the filter options in the top toolbar to set your desired criteria.
- Show: Select from the dropdown menu to refine search.
- Date range: Specify a start and end date to filter results within a specific time period.
Click Search to apply the filters and display the results.

Manage your Time In Lieu and Overtime (TILO) requests search results

The grid displays your filtered results of staff requests for Time In Lieu and Overtime (TILO), with action columns for managing individual items. Each action column contains icons that allow you to perform specific tasks.

Icon button states in the action columns

Icons change to indicate status.

Outline icon: Indicates no content has been added.
Filled icon: Indicates content has been added or the action is complete.

Status indicators of progress of your Time In Lieu and Overtime (TILO) requests

The system provides clear status indicators to track the progress of staff Time In Lieu and Overtime (TILO) requests. These indicators vary depending on whether your school uses a one-stage or two-stage approval process.

Approved (Only visible if the school uses a one-stage approval process)
Fully Approval (Only visible if the school uses a two-stage approval process)
Initial Approval (Only visible if the school uses a two-stage approval process)
Pending approval
Declined

Indicators of Time In Lieu and Overtime (TILO) activity

Accrual or Usage: Each Time In Lieu or Overtime request is displayed badge with a plus (+) or minus (-) sign to indicate whether the request is to accrue time or take time off.
Request status:
- Disabled badges: Indicate that the request is pending approval.
- Enabled badges: Indicate that the request has been approved.
Approved time calculation: Approved TILO time will be included in the Calculated Total of Approved TILO displayed in the toolbar.

Access your Time In Lieu and Overtime (TILO) request

Review details.
Delete a Time in Lieu/Overtime (TILO) request.

View details of your Time In Lieu and Overtime (TILO) request

Click Edit icon button to open the Time in Lieu/Overtime (TILO) form.

Delete your Time In Lieu and Overtime(TILO) record

Click Edit icon button.
Click the Delete button.
Confirm the permanent deletion .
- Note: This action cannot be undone.
- The request will be permanently removed from the system.

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